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5 workplace sins (and how to fix them)

April 8, 2013 by Jana 17 Comments

someecards.com - Appears to be an increase in slackassism in the workplace, funny there appears to be a decrease in paychecks.Work. Most of us have to do it, and many of us have to work for other people. It’s not ideal and often, it’s not fun. As a result, we find ourselves committing one (or more) of these workplace sins:

Ignoring deadlines. Almost all jobs come with this little quirk. Supervisors and managers actually expect you to finish your reports and tasks by a certain date. And on time, too! While we, as workers, may question why these deadlines are in place, there’s usually a good reason behind it. Those reasons can be federal compliance, corporate rules, or pressure from your boss’s boss. Whatever it is and however ridiculous we may think those deadlines are, a surefire way to get into trouble at work is to chronically miss deadlines. It’s a very passive aggressive act of defiance and, if it happens often enough, it can cost you a promotion, a raise, or even your existing job. It’s also rude.  Quick fix: If you want to make your boss happy, and your workday easier, meet your deadlines. It’ll prevent your boss from bothering you too often.

Dressing inappropriately. I’ve covered this topic before but it’s worth repeating. You need to dress according to your environment. If you’re a stripper, the less clothes the better. But if you work in an office environment or a school or a store or a warehouse or somewhere that you do not get paid to take off your clothes, you need to adhere to your workplace’s dress code. Ignoring that dress code is also very passive aggressive and believe me when I say that management takes notice. And not only will you get punished, but your co-workers will get the wrath of management as well. That’ll make people not like you and cause your work day to be quite unpleasant.  Quick fix: Dress the way your work says, even if it’s a horrendous uniform. Change as soon as you get home. Or before you leave the building after your shift is done. But suck it up during work hours.

Arriving late. Getting to work on time is hard, particularly if you have children or take public transportation to work. Having to adjust to someone else’s schedule is awful. Trains, buses, traffic, and toddlers are all very unpredictable. However, if you know that these factors are present in your life, you need to make accommodations. And in a number of companies, particularly retail, chronic lateness is probably the best way to get fired. Quick fix: Get up earlier. Get your kid up earlier. Take a different route. One tactic that worked for me (yes, I had a horrible chronic lateness problems at one of my jobs. I admit it) was to talk to my direct supervisor and adjust my schedule. By making a simple 15 minute adjustment on both ends of my day, I stopped being late and everyone was happier. If you’re running late, try to give them a call and let them know. Courtesy goes a long way.

Abusing your leave. Who doesn’t love a good day off in the middle of the summer when it’s perfect beach weather or in the dead of winter when it’s just too cold to leave the house? Who doesn’t take the occasional mental health day on a Tuesday because Tuesdays suck and getting a manicure is better than writing another report? I’m not going to lie to you…I did all of those when I worked my full-time office job. And I feel absolutely no remorse for doing so. It was my leave, I earned it, and I felt that I could use it how I wanted. However, I never abused my right to take unplanned leave. But there are a number of workers who are not that honest. If you’re one of them, it will catch up to you. I’ve seen it happen. Quick fix: If you want to take vacation, or a mental health day, just put in an advance request for it whenever possible. When it comes to this, honesty really is the best policy. If you or someone in your family have chronic health issues, discuss the leave for this with your supervisor.

Having a poor attitude.  Do you hate your job? Do you treat your coworkers and customers like crap? Are you always angry and rude on the phone? Does the quality of your work suffer because you think your boss is a dumbass who gives you tasks beneath you? Have you been called into your HR office to discuss all of these issues? Does everyone hate you? If so, maybe you’re in the wrong job for you. But if you can’t easily walk into another position or field, you need to learn to keep your poor, resentful and disrespectful attitude in check. Making others around you unhappy is bad for business and it’s bad for you. I’ve worked in jobs I can’t stand and I’ve done my fair share of complaining about them, both at work and at home. The negativity is infectious and will ruin every aspect of your life. Quick fix: Do whatever you need to do to get through the day (short of showing up intoxicated. This only works on Mad Men).  I don’t advocate a live for the weekend lifestyle but if that’s what you need to keep yourself positive (and employed), use that as a way to keep yourself going on those days where you want to scream at everyone.

While it’s impossible to be perfect at work every day—we are human, after all, and humans have bad days—it’s important to conduct ourselves as professional as possible on as many days as possible. Not doing so is a drain on you, your company, and the productivity and profits of your workplace. But if you find that nothing you do is making your job bearable, and you just can’t stop yourself from committing these sins, then maybe it’s time to look for another place of work. And there’s no shame in that. Not every job is meant for every personality.

Readers, what are some other workplace sins that you or your coworkers have committed? How have you fixed them? 

Filed Under: work

Business lessons from Strawberry Shortcake

April 5, 2013 by Jana 7 Comments

strawberry shortcakeAs the mother to a very girly-girl, we spend large amounts of time doing girly things. This includes watching girl-focused cartoons like My Little Pony, Tinker Bell, Sofia the First, and, my personal favorite, Strawberry Shortcake (this has nothing to do with the fact that I loved this cartoon when I was a kid). And I promise, I’m not being sarcastic.

Strawberry Shortcake and her friends, while disturbing on some level with their cankles and very large feet, are one of the more positive influence I’ve seen for girls. Not only do they look like little girls rather than little girls pretending they’re adults, they have a number of personality traits that I find positive. First, while they do not always get along, there is no bullying and they are able to work out their problems civilly. Girls need to learn that.  Second, these are very confident girls. They believe, and sing about it quite often, that they can do anything they put their minds to, not matter how difficult the quest may seem. Girls need to learn that, too. And third, they are all very entrepreneurial. Every character not only has a job, but she owns her own store.

This is the part we’re going to focus on.

Listen to your customers.  There was this one particular episode where Lemon Meringue, the town cosmetologist, gave all the girls manicures with singing, sparkly nail polish. While everyone loved it at first, it became quite bothersome to constantly listen to singing nails. Lemon thought everyone was avoiding her but really, they didn’t want to hurt her feelings that they hated her product. She finally talked to them and, through a very honest (and civil) conversation, she received good, positive feedback on how to improve the product. Takeaway: every once and awhile, survey your customers. Assess how you’re doing, see where you can improve, what they’d like to see offered, and actually implement their opinions whenever possible.

Specials are good for business. The general store owner, Orange Blossom, had this great idea for a spring sale. She asked some of her customers (see point above) what they love most about spring. Based on that information, she created special spring bouquets and fruit baskets that she sold at a discounted price to all the residents of Berry Bitty City. Her special was such a great deal that she had a line out the door, but, coupled with that, she also offered a quality product that made her customers happy and allowed for repeat business. Takeaway: Offering discounted and special pricing on your goods and services will get people in the door. However, you have to put out a quality product in order to receive continuing and loyal customers.

Live your passion. All the girls love what they do and it’s obvious by the way they dress, talk, and the ideas they present at group project meetings (these girls work together on a number of projects).  In fact, they live their passion so much that it impacts how they treat each other at times. For instance, when they gave each other secret gifts for the Glimmerberry Gathering, Blueberry Muffin (my personal favorite character. Just saying), the resident bookstore owner and writer, gives a very large book as a gift. However, the book is about organizing books. Blueberry gave the book she wanted to receive. It sounds selfish but really, she just loves what she does so much that she had trouble realizing that not everyone loves it that much. Takeaway: If you want to be successful at what you do, you have to love it. You have to be passionate about it. You have to be willing to learn, practice, and live and breathe it for large parts of the day. But don’t forget that not everyone feels that way. You don’t want to frighten your support system away.  

Help other small business. Strawberry Shortcake and her friends all run their businesses singlehandedly. They have no staff, no bookkeepers, no marketing people; they do it all themselves. However, they occasionally run into situations where they need help (actually, this happens a lot. I think these girls need to get better at time management) so they turn to their friends for help. It works out well for the person in need and the other business owners get a good reputation for being considerate and good hearted. That kind of reputation is good for profits. Takeaway:  If you own a small business, consider partnering with another small business for a charity event or fundraiser. Share a table at a community event day. Sponsor another small business in a golf tournament. Do something, however small, to help that business. It’ll help build your network and your visibility.

Take chances. So Strawberry Shortcake’s favorite pop star is Cherry Jam. She finds out that Cherry is performing near Berry Bitty City and she would just love to have Cherry perform at her café. Strawberry desperately wants to ask her but she’s too nervous. So her friends, wanting to help her out, send an email to Cherry Jam and lo and behold, she not only responds but she agrees to give a concert. It was a risky move but the girls didn’t seek to gain anything by not asking. Taking that chance could have failed but it was worth a shot. Takeaway: When running a business, you have to be willing to take chances and risks. Hey, just by starting a business you’ve taken a great risk! Why not continue by trying to sell a new product or write a book that’s a little out of your comfort zone?  Even if it fails, you’ve learned something.

If you told me a few years ago that I could learn anything valuable from a kid’s cartoon, I’d have laughed in your face. It’s a cartoon! They’re mindless and fun, and kids love them for that reason. But while they’re entertaining, if you pay attention, the lessons (in some of them) are quite sophisticated. Strawberry Shortcake and her friends really are very enterprising little girls and honestly, I’m not too annoyed that my daughter loves to watch their adventures. They’re colorful and good role models.

And one of them owns a bookstore. That’s awesome.

P.S. In the spirit of these lessons, I am offering a 30% discount on all of my consulting packages for the rest of April. Make sure you book yours now!

Filed Under: money tips, work

How to write a good cover letter

March 15, 2013 by Jana 5 Comments

This article was written by Gary, a personal finance blogger and freelance writer who focuses on investing, budgeting, credit and debt, education and career advice, real estate and mortgages, saving, and car and life insurance at Gajizmo.com.

someecards.com - How can I say, In today’s highly competitive job market, it is vital that you stand out. While a good resume is necessary, a prospective employer may not even look at the resume if the accompanying cover letter is not perfect. A succinct, well written cover letter can grab an employer’s attention and give you the best chance at getting an interview for the job you want.

I’ll be honest – anytime I used to receive an email, resume, cover letter, presentation, or any type of document, and the grammar and spelling wasn’t at least near perfect, I would just assume the person probably wasn’t well-educated. It is unfortunate, but when I worked in private equity and would interview candidates for positions on my team, subpar cover letters got thrown to the bottom of the deck, regardless of qualifications. Simply put, if you can’t write, don’t take the time to make sure your application is perfect, or won’t find someone to proofread your work, how can I trust you to produce quality work without errors. After all, I have to be able to trust my own colleagues, their abilities, and judgment.

Write A New Cover Letter For Each Job
Some people use a form letter that only requires they change the company name and address, but this type of letter will not get your resume noticed, especially if you are applying within a range of industries. While it is okay to use a formula when writing cover letters, each letter should have information that is specific to the particular job, internship or employer. Try to find out the name of the person who will be receiving your resume and send the letter to that person’s attention and use their name in the salutation. Avoid using “To Whom it May Concern” as a salutation if possible, and if you are not sure of the gender based on the name, look it up online to find if “Mr.” or “Ms.” is most appropriate.

If you are applying to an internship, the process of writing a new letter will give you the chance to tweak and send different combinations of cover letters and resumes to see which gets you the best response rate. This way, when you are ready to apply for actual jobs, you won’t miss out on opportunities.

Keep It Brief
A cover letter should be no more than three or four paragraphs written in a standard business letter format. In the first paragraph, you should talk about the position you are applying for and where you heard about the position. The next one or two paragraphs should discuss your education, experience and accomplishments and how they will benefit a new employer. In the last paragraph, tell the employer you look forward to discussing the job opportunity with them and the best way to get in contact with you. Close the letter by thanking the employer for their time and consideration. [Read more…]

Filed Under: Guest posts, work

5 reasons to stay at a job you hate

March 11, 2013 by Jana 9 Comments

someecards.com - I hate my job, but I need the money.So I have this part-time job. I’ve talked about it before, particularly the time I gave up an entire class to protect my mental health (and then took on another class anyway but, well, I’m not smart sometimes). I do not like this job; in fact, most days, I hate it. It is mentally exhausting, time consuming, and pretty low paying. But I’m hesitant to give it up. Here’s why:

  1. The income helps my family. I’m not going to lie. Our finances are definitely not as comfortable as they were when I had a full-time job. We’re doing fine, and even putting some away, but certain months are harder than others. Those are the months when having the part-time income helps. We’re able to use that money to pay for necessities if we need them or put extra into our savings account or use it to pay off a large, once a year expense (like our sewer bill).
  2. Helps with time management. Like most people, I have a lot to do. Probably more than I can handle but (believe it or not), I’m actually quite good with time management. Having the part-time job ensures that. Since that work has deadlines and very strict requirements, I have to carve out time to get that done among all the other tasks and projects I have going on. It’s not always fun, particularly when I’m grading papers on a Friday night, but it definitely forces me to use the time that I have constructively.
  3. Keeps consistency in my job history. I hope I never have to go back to full-time employment. My current income earning plans are all over the place, but I’m working on focusing them so I can leave the part-time job. However, should my income not get to the place I’d like to, I can keep the part-time job on my resume to prevent a long gap in employment history (which I’d then have to explain. That makes me uncomfortable).
  4. It’s a good learning experience. Seriously, I know that sounds like complete and utter bullshit but it’s true. What I go through in part-time job has been the fodder for so many blog posts that I’ve both published and not published and am considering publishing. After 5 years, I could probably fill a book with 8000 tips on what not to do in school.  But all of those experiences have made me more confident in my skills in managing people, as well as my ability to stay organized, stand my ground, and encourage me to keep abreast of the current events in the field I teach.
  5. Use it for training. While I don’t regularly participate in training sessions via my part-time job, I did use them at previous jobs to improve my marketability. I took refresher courses on grant writing, effective communication, business writing, and a few others that escape my memory right now. Although I may not like the job itself, I see nothing wrong with using some of the perks to make myself a better employee and improve myself for jobs (and leadership roles) down the road.

I don’t know a single person who has loved every job she’s had. In fact, I think having a job you hate—and sticking it out until something better comes along—makes you a stronger person. It tests your limits for what you can handle, and for what amount of money on a paycheck.

Please don’t get me wrong. If the job comes with harassment, bullying, abuse, or anything of that nature, quit. Immediately. But if there’s anything redeeming about the job, even if it’s just being able to pay your rent and buy food, keep that in the back of your mind when you get up to go to work each day. And whatever you do, don’t give up trying to find something else.

Look for a new job and interview on your days off (or on your lunch break. Or take a vacation day). Start your own business in your free time. Volunteer. Take on another part-time job, and maybe that will replace your current position. Explore all options before you resign to a position that sucks the life out of you daily.

As far as my situation, I’m hoping to get out of this vicious circle soon. Like very, very soon. But my conscience will not allow me to leave knowing that I have nothing to replace it. I can’t jump off the high wire without a safety net.

Readers, what are some of the reasons you’ve stayed with a job you despise? 

Filed Under: work

3 tips for finding extra time

March 5, 2013 by Jana 8 Comments

This post is part of Women’s Money Week. For the round up of today’s posts on the topic of finding time and increasing productivity, visit the website.

someecards.com - I would waste so much time finding other ways to waste time if there was no Facebook.So, I have a slight obsession with the Sweet Pickles series of books. I loved them when I was a kid (this is not a joke. I would spend hours reading them over and over again) and I love them now as an adult. In fact, for this past Christmas, my parents gave me the entire collection as a gift (considering the fit I threw how upset I was when they told me they had gotten rid of my originals). It’s fun to read them now, with my daughter, and also as an adult, I get a different perspective on the lessons the books teach.

Let’s examine some of the particular lessons in my personal favorite, Rest Rabbit Rest.

Basically, the book is about Rabbit, the town banker who lives by a very strict schedule. So strict, in fact, that he essentially has a meltdown if he is even 30 seconds off from said schedule. His friends try to get him to take some time off by helping him complete his chores for the week but, in typical Rabbit fashion, he even has to make a relaxation schedule (that’s the humorous twist at the end. Sorry. Spoiler alert).  However, hidden in the book, there are some great techniques for maximizing your time and increasing productivity:

Have a schedule

Yes, Rabbit’s schedule is a bit ridiculous. It’s impossible to schedule every minute of every day because, well, life happens. We get stuck in traffic. Our kids move slower than we’d like. Doctors run late. We can’t freak out over every delay or we’d all more stressed than is healthy. But the basic idea of a schedule is a good one, particularly if you work from home. It’s good to set office hours and have some sort of plan for the day so you’re not wasting valuable work hours (or staying up until all hours of the night trying to get it done. Not that I know anything about that…).

Even more than that, create a routine or schedule that also involves healthy habits like taking a day off, exercising, spending time with friends and family, even walking the dog. Pencil that stuff in like you would a regular appointment. Try to stick to your schedule the best that you can because if you do, you’ll see your productivity increase tremendously. But don’t forget to be forgiving of yourself if you veer from the schedule. It’s really okay.

Multitask

I’m not talking multitasking in the realm of talking on the phone, answering an email, and working on a proposal all at once. We all know that engaging in that kind of multitasking is a recipe for disaster. But Rabbit had a great idea. While he was working, he had his friends talk into a tape recorder (the books are from the 70s) and then, later, when he was cooking dinner, he listened to what they had to say. That’s the kind of multitasking I’m referring to.

If you’re finding it hard to read but you spend a lot of time in a car or on a train, listen to an audiobook. If you find that social media eats away at a good part of your day, save the playing around on Pinterest or chatting on Twitter for the times you’re watching television. If you spend a great deal of time at kids’ activities, carry around a notebook or tablet and get some work done while you’re waiting (even if the other parents look at you like you’re crazy. After a while, you get over it. Seriously).

Eliminate the unimportant

The reason that Rabbit doesn’t engage in restful activities until his friends stage an intervention is that he doesn’t see them as important. While we know that to be untrue, the productivity lesson in there is that we need to get rid of activities or obligations that provide no value to us. They are nothing but a time suck and a detractor from those things that we deem important, necessary, and fulfilling.

I’ll give you a personal example. Longtime readers know that my exercise of choice is Zumba. I genuinely love it and it makes me feel good before, during, and after the class. However, there has been a particular class that I have been attending that, really, I don’t enjoy. I love the instructor as a person but her class…eh, not so much. But I kept going because I didn’t want to hurt her feelings, even though that time would have been better spent working on things that I desperately need to get done. I was falling behind on important, necessary, and crucial tasks to make someone else happy.

By not going to the class, I’ve been able to regain some of my time and get back on track with a number of to-do items. (Oh, and I’ve replaced the class with swimming, another form of exercise that I find very enjoyable.)

With the demands on our time, it’s easy to feel unproductive (especially if you read some Facebook statuses). But there are people who manage to be highly productive by following what Rabbit teaches us about time management or even having their own methods. I’m not suggesting that you compare yourself to them; just do the best that you can. Because with a little practice, a few adjustments, and a little tweaking, we can all up our productivity.

Readers, how do you manage to increase your productivity or find time to do things that are important to you?

Filed Under: Relationships, work Tagged With: personal life

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Jana

I'm Jana ...

A book reading, nail polish wearing, binge watching, music loving, dog owning, reluctant cheer mom.
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